11. 二、明确会议目的Purposes and Objectives
1. Do you need a meeting? Is there some better/cheaper way of achieving your objectives?
2. What is the purpose of the meeting?
Giving instructions?
Bargaining over issues?
Giving advice/counseling?
Making decisions?
Solving problems using other’s knowledge and skills?
3. What are your overall objectives?
What do you want to achieve?
What are the best/worst results?
Do you have a fallback position/contingency plans?
24. 五、会议的组织准备工作CHECKLIST: Preparation
1. Make action plans:
What are your sub-objectives?
Do they move you forward to achieving your overall objectives?
What attitude should you adopt in the meeting? How should you approach it?
2. Prepare the structure of the meeting:
What should be the content?
What forms of process should you use?
How best to use time?
How can you set the agenda most effectively?
25. 五、会议的组织准备工作CHECKLIST: Preparation
3. How wide are the outcomes acceptable to you?
If narrow, you want to keep the discussion closed;
If wide, you can open up the discussion.
4. How committed to the decisions do you want the participants to feel?
If high commitment is needed, involve the participants in the decision-making process;
The more control you exert, the less committed the participants will be.